Free Invoice Template for Personal Trainers

Why Personal Trainers Need Professional Invoices

As a personal trainer, you're building a business around health and fitness. Professional invoices help you track client sessions, manage package deals, and maintain clean records for tax season. They also make it easy for clients to get reimbursed through employer wellness programs or health savings accounts.

What to Include on a Personal Training Invoice

• Your name, certifications, and contact info
• Client name
• Session dates and durations
• Individual vs. group session rates
• Package details (e.g., 10-session bundle)
• Add-ons: nutrition plans, assessments, online check-ins
• Cancellation policy and session expiration

Sample Line Items

• Personal training session (1hr) x 8 — $680
• Custom nutrition plan — $200
• Fitness assessment — $100
• Weekly online check-ins x 4 — $120
• Partner training session (1hr) x 4 — $480

Payment Tips for Trainers

Most trainers sell sessions in packages (8, 12, or 20 sessions) paid upfront. This guarantees income and commitment. Set clear expiration policies (e.g., sessions expire after 60 days). For individual sessions, collect payment before or immediately after the session. Always state your cancellation policy on the invoice.

Create your training invoice with DocuMochi — our trainer preset has everything you need.